EAD Group Privacy Policy

EAD – Empresa de Arquivo de Documentação, (EAD), headquartered at Parque Industrial Mata Lobos, Lote 2, Apartado 151, 2951-901 Palmela, with a registered capital of Eur 1,157,815 registered at the Commercial Registry Office of Palmela under number 507 616 944, is a Document Management company.

Fin-Prisma – Advanced Third Party Services. Lda., Headquartered at Rua Garret, no. 19, 2nd A 1200-203 Lisbon, with a registered capital of Eur. 75.0000, registered at the Commercial Registry Office of Lisbon, under no. 501876472, is a company implementing computer solutions for document management.

At EAD Group we care about your personal data. The Privacy Policy states which categories of personal data we collect, how and why we do it, for what use and for how long we keep it. We also explain how the data subject may access, correct or oppose the processing of your personal data (including deletion to the extent permitted by law).

EAD DIGITAL ROMANIA SRL, a company duly incorporated and functioning under the laws of Romania, having its headquarter located in NG2 Building, Northgate, Premises 2.10, 2.11, 2.12, 2nd floor, Voluntari City, 2/III Bis, Pipera Tunari Road, Ilfov County, Sole Registration Code RO41928280, registered with Ilfov Trade Registry under no. J23/1051/02.03.2020.

1. – General Information
This section is intended for candidates, contributors, and general visitors to our websites.

EAD has appointed a Data Protection Officer (hereinafter DPO) who is available to clarify any questions related to data protection policies and practices, providing the following contacts for this purpose:

Dr. Guilherme Canedo Correia


1.1 Is EAD Group responsible for processing personal data? What does this mean?

Yes, EAD Group is the legal entity that, individually or in conjunction with others that assist it in providing the services inherent to its activity, determines the purposes and means of processing personal data for the exercise of the insurance activity that is entitled to practice as defined by applicable laws and regulations (specifically the EU General Data Protection Regulation). This means that EAD Group is the legal entity controlling the personal data it collects and is required by law to ensure that policies, processes and procedures are in place to safeguard that data and to respect the rights of individuals whose data are collected.

1.2 What kind of personal data is collected by EAD Group?

Depending on the information the personal data subject provides or the preferences you select, EAD Group may collect the following categories of personal data:

– Data provided by the data subject himself, for example when applying for our services and products, such as name, email address, phone number, title, company name, or when you voluntarily submit a job application of job;- When our websites are visited, we collect visitor information using cookies. A cookie is a small data file that is stored on the access device and allows us to re-identify the browser when you visit our site again. We use cookies that are considered essential for the safe, effective and easy functioning of our websites and to tailor our services to the visitor’s needs and interests, for example by customizing and improving the browsing experience or to target advertisements (which may also be from third parties).- Information obtained from third parties (for example:  information service providers) or public information from public sources (for example: business register). 

1.3 – What are the legal grounds for such treatments and for what purposes are personal data processed:
– Consent to:
o Providing, maintaining, improving and developing our services and adapting them to the needs and interests of personal data holders (for example: for the purpose of personalized advertising).

o Communicate with the holders of personal data;

o Inform and advise on EAD Group products (for example, by sending advertisements).

– Legitimate interest to
o Provide, maintain, improve and develop our services and adapt them to the data subject’s needs and interests (for exemple customized advertising);

o Improve the security of EAD Group IT systems for the benefit of all our users;o Communicate with the holder.

– Compliance with legal obligations to
o Comply with legal requirements and execute requests from the authorities, as required or permitted by law, in response to court decisions or administrative orders, in connection with judicial or regulatory investigations, or when necessary to prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to anyone’s security, or violations of our policies

If the data are used for any purposes other than those described in this Policy, the data subject will be informed of this other purpose and consent will be obtained whenever necessary.

1.4 Where is personal data processed?
Personal data collected may be processed within and outside the European Union (EU) and the European Economic Area (EEA), subject to contractual restrictions on confidentiality and security in accordance with applicable data protection laws and regulations. We will not disclose personal data to persons who are not authorized to process it.

Please note that EU / EEA Member States and other countries have different laws regarding the protection of personal data. When personal data is transferred to another country, the laws and rules that protect personal data in the destination country to which the information is transferred may differ (or less protectively) from those of the country of residence. For example, the circumstances in which, to comply with a legal obligation, access to data is legitimate may vary from country to country.

1.5 How long do we keep data?
We will not retain personal data for longer than necessary to fulfill the purposes for which it was collected or to comply with legal obligations, or as permitted by law, for example, for our defense in legal proceedings. After that, we will delete the personal data. Individual retention periods depend on the type of personal data and the legal basis on which your processing is based.

1.6 What are the data subject’s rights with respect to their personal data?
To the extent permitted by applicable data protection laws and regulations, the rights to:- Access personal data that is retained, including information such as data source and categories, processing purposes, recipients (or categories) and their retention period;

– Request the update or correction of personal data to keep it always current;

-Obtain personal data provided in an electronic format for the holder or other controller;

– Request the deletion of personal data if it is no longer needed for the purposes for which it was collected or processed;

– Restrict the processing of personal data in certain circumstances, for example, when the accuracy of personal data has been disputed by the data subject for as long as we can verify its accuracy;

– Opposition to the processing of personal data for specific reasons related to the particular situation of the data subject and overriding the legitimate interests of the EAD Group for its processing; and

– Remove consent at any time, where personal data have been processed on the basis of this ground, without affecting the legality of consent-based processing prior to its withdrawal or if there is another ground for processing (for example, superior data). legitimate interests);

– Make a complaint to the data controller and / or the relevant data protection authority;

– Rights may be exercised by contacting EAD Group at rgpd@ead.pt and for this purpose the name and email address and the purpose of the request must be provided.



2.1 –  How does EAD Group collect data on websites?
EAD Group only collects data voluntarily provided by the holders, either in online forms or in accordance with the consent given in the selected cookie preferences when first accessing our websites. The data subject has the right to withdraw his consent at any time and if we do so, we will discontinue the processing of data collected on websites. Consent may be withdrawn by changing the Cookie parameters in the access browser.

2.2. – Cookies
Cookies are small text files that are stored on your access device (computer, mobile phone / smartphone or tablet) via your browser when you visit a website or when you use online services and that allow you to “remember” your actions or preferences for a particular user. period.

We use cookies to ensure the proper functioning of our websites and to facilitate access to such websites by collecting device information and preferences (for example device and browser). In addition, we collect information about how you interact with our services and our partners, such as advertising services. You need session cookies to navigate our websites and in principle you can browse our websites without persistent and third party cookies. If you wish to use our websites fully and conveniently, you must accept cookies. You may change your cookie settings regarding persistent and third party cookies, including withdrawing your consent at any time.

There are several categories of cookies:
a)  Session Cookies (or “Temporary Cookies”)
Session Cookies (or “Temporary Cookies”) – Session Cookies (or “Temporary Cookies”)

Session cookies allow us to store user action during the session (for example login data). These cookies are deleted when you close your browser or leave our websites.

b) Persistent cookies (or tracking cookies)
Persistent cookies are stored on the access device between browser sessions. These cookies are also used to maintain user identification on our websites. Once the cookie has expired, you will need to re-enter your credentials.

c) Third party cookies Third party cookies are set by third parties separately from our websites, for example for advertising purposes (third party product banners or social networking buttons).


We use the following cookies

Cookie Name

Function Retention period Cookie Category
Google Analytics Cookies to differentiate users and to collect information about the use of the website. 2 years Third party cookies
osVisitor Cookie to improve the website usage experience and without which the website may not function properly Always Persistent Cookie