Digital Service Bureau

Scanning can be defined as the conversion of a physical medium of data and / or information to a medium in digital format, with the main objectives of optimizing the form of accommodation replacing paper or microfilm documents, minimizing the time for consultation. and enhancing concurrent access for a community. Within the range of services provided under the File and Document Management function, distance learning provides a document-oriented area, allowing the dematerialization of physical documents and the extraction of relevant information.

The processes of the Digital Archives Division go through various quality control systems that encompass the entire scanning service, ensuring high levels of quality.

The result of this capture may be:- Integrated in our customers’ systems;- Available through a secure web portal;

– Feed workflows supported by application tools developed by EAD, according to the Cloud model.

The advantages for those who use solutions to support their core activity are widely recognized in the most varied areas, such as: – Fast, quality access to image and information;- Multiple and instant access anywhere in the world;- Security guarantees and access control;- Evolution in EAD’s Electronic Document Management tools, replicated in the solutions available to the customer, enhancing the profitability of analysis, diagnosis and action;- Profitability of workflows, using process reengineering, allowing high levels of efficiency.- All productive infrastructure, software, communications, security, high availability, storage and processing capacity management are the responsibility of EAD, being a technology outsourcing solution adjusted to the reality of the largest multinationals or small SMEs that do not intend to invest. technology platforms, which involve large investments, helping organizations to focus on their core functions.

– Scanning

Like all file systems, the scanning process is based on the following principles:

– Reception, preparation, validation and classification of documents;

– Scanning;

– Quality control;

– Recognition;

– Indexing and validation;

– backup;

– Integration of images obtained in client application or available on EAD’s Web Portal.

– Service for access to digitized information.

The document management solutions provided by EAD, under ASP, consider several features:

– Information repository common to various information systems and / or media installed on client systems (by downloading and / or uploading information to RWS in EAD);

– Records Management of all information in repository;

– Online workflow with Customer’s proprietary systems.

Cloud Solutions for Business Management Process Handling:

– The cloud model allows data capture, processing and availability of information in a decentralized manner.

– Key advantages include: reduced lead times through document capture at customer sites and simultaneous handling at EAD facilities.

– The implementation of document validation backoffices can be performed in the EAD facilities allowing a more efficient management of resources, resulting in an optimization of operating costs.

– The possibility of integrating the EAD system with the client system reduces the margin of error, significantly increasing efficiency.

– Information can be integrated into client systems or made available through purpose-built application tools, enabling workflows that are globally accessible via the Internet.