Offsite records storage and Management

The Offsite records storage and management service  provides a fast and effective way, with as little interference as possible in the day-to-day work of the organization, to implement an action plan that allows the client to release allocated file space, optimize work processes and the reduction of direct and indirect costs associated with managing the Archive function within Organizations

Offsite records storage and management is specifically geared to organizations where:

– Poor structuring and organization of the file with difficulties in retrieving documents;

– Lack of space available for the maintenance of the Archive or need for reallocation or clearance of areas for other activities;

– File structure onerity.

Advantages of this solution include:

– Focus on the core business of the Organization, with the profitability of human resources that are partially or totally affected by the Archive function, to concentrate on activities of greater importance to the business;

– Transforming fixed costs into variables and reducing them allowing greater control of operating costs. Perfectly measurable and time-controlled costs through identification of services performed and gains in flexibility and responsiveness;

– Privileged access to the latest technologies and specialized resources in different environments, easing the process of technological evolution and enjoying the security conditions available in EAD;

– Elimination of investment in non-priority assets – Flexibility in access to know-how specific to each area, without any concern with the management of internal resources and the possibility of disrupting exclusive areas for document management;

– Guarantee and compliance with agreed SLAs and optimization of internal work processes;

– Comprehensiveness / complementarity in solutions as EAD can broaden its spectrum of competencies and suppress new needs for Archiving or Document Management, allowing for partial / phased use of the service, choosing to send only older or more hazardous documentation ;

– Quick response to any request, by fax or e-mail and personalized service, through the Contact Center EAD;

– Full confidentiality, as documentation is handled and always controlled by EAD Archivists.

– Control over documentation deletion processes.

The service is provided in its own facilities equipped with appropriate technology, controlling at the end of the document’s useful life, its elimination and presupposes the tasks of collection, transfer, accommodation, conservation, provision of consultation services and disposal of the documentation authorized by the Client.